The mission of triOS Education Group through triOS College Business Technology Healthcare and Eastern College is to help students become job-ready graduates. triOS Education Group operates 9 triOS College Business Technology Healthcare campuses across Ontario and 4 Eastern College campuses in Atlantic Canada focusing on providing practical hands-on training in-person, online and hybrid delivery models based on student choice which enables students to be successful in their chosen careers. The program curriculum is extremely comprehensive and is uniquely developed with input from industry leaders to provide the highest quality education and practical hands-on experience enabling a quick career progression for graduates. Canadian-owned and operated, triOS Education Group is proud to be recognized as one of Canada’s Best Managed Companies for fifteen years. triOS has been awarded the Platinum designation for redefining post-secondary education by listening to students and employer needs to deliver effective results. Since 1992, triOS College and Eastern College have prepared over 80,000 job-ready graduates for rewarding careers.

Job Overview:The SAP Administrative Support Coordinator role is responsible for providing high-quality administrative, logistical, and coordination support to the SAP S/4HANA Transformation team. This individual will ensure effective communication, documentation control, and scheduling across multiple workstreams in a fast-paced, multi-site environment. The position requires exceptional organization, attention to detail, confidentiality, and the ability to support a diverse team of executives, consultants, and project staff. Key Responsibilities:Administrative and Coordination Support<ul><li>Provide daily administrative assistance to the SAP Core team.</li><li>Maintain and manage calendars, meeting schedules, and project-related travel logistics.</li><li>Assist with the coordination of Steering Committee, PMO, and Change Management meetings - including agenda preparation, minute-taking, and action tracking.</li><li>Manage meeting room bookings, video conferences, and collaboration tool setup (Teams, SharePoint, etc.).</li></ul>Document and Communication Management<ul><li>Maintain centralized project documentation using SharePoint and Teams, ensuring version control and confidentiality.</li><li>Prepare and format reports, presentations, and correspondence for internal and executive review.</li><li>Track and distribute program communications, ensuring timely updates to stakeholders across sites.</li><li>Support the development of newsletters, internal communications, and project bulletins for transformation updates.</li></ul>Project Governance and Reporting<ul><li>Support the PMO in maintaining project registers (RAID logs, action trackers, change requests).</li><li>Assist with compiling monthly progress reports, dashboards, and stage-gate packages for Steering Committee review.</li><li>Track document approvals, sign-offs, and audit evidence for ITGC and compliance purposes.</li><li>Monitor and update project milestone and deliverable trackers.</li></ul>Financial and Vendor Administration<ul><li>Document purchase requisitions, track invoices, and support budget monitoring in collaboration with Finance.</li><li>Coordinate onboarding for consultants, contractors, and vendor partners (e.g., SAP, Cognitus).</li><li>Maintain records of contracts, SOWs, and timesheets as required by the PMO.</li></ul>Confidential and Executive-Level Support<ul><li>Handle sensitive project, financial, and personnel information with discretion.</li><li>Support executive-level correspondence, briefings, and high-level documentation for leadership review.</li></ul>The Recipe for Success:<ul><li>Diploma or degree in Business Administration, Office Management, or related field.</li><li>3–5 years of administrative experience supporting large-scale projects or PMOs (ERP transformation experience preferred).</li><li>Experience working with consultants, vendors, and cross-functional leadership teams.</li></ul>Technical Skills:<ul><li>Proficient in Microsoft 365 Suite (Excel, PowerPoint, Word, Outlook, Teams).</li><li>Experience with SharePoint document management.</li><li>Familiarity with Power BI and Power Automate considered an asset.</li><li>Experience using project tools (MS Project, JIRA, Monday.com, or SAP Activate) preferred.</li></ul>Core Competencies:<ul><li>Exceptional organization, attention to detail, and time management.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities under tight deadlines.</li><li>Discreet and professional in handling sensitive information.</li><li>Collaborative, proactive, and adaptable in a dynamic environment.</li></ul>

SAP Administrative Support Coordinator is no longer accepting applications.