The mission of triOS Education Group through triOS College Business Technology Healthcare and Eastern College is to help students become job-ready graduates. triOS Education Group operates 9 triOS College Business Technology Healthcare campuses across Ontario and 4 Eastern College campuses in Atlantic Canada focusing on providing practical hands-on training in-person, online and hybrid delivery models based on student choice which enables students to be successful in their chosen careers. The program curriculum is extremely comprehensive and is uniquely developed with input from industry leaders to provide the highest quality education and practical hands-on experience enabling a quick career progression for graduates. Canadian-owned and operated, triOS Education Group is proud to be recognized as one of Canada’s Best Managed Companies for fifteen years. triOS has been awarded the Platinum designation for redefining post-secondary education by listening to students and employer needs to deliver effective results. Since 1992, triOS College and Eastern College have prepared over 80,000 job-ready graduates for rewarding careers.

Skills/Abilities: <ul><li>Advanced computer literacy and MS Office skills (Word, Excel, PowerPoint).</li><li>Advanced organizational and time management skills, with the ability to multi-task and prioritize assignments in a fast paced and changing environment.</li><li>Advanced written and verbal communication skills and the ability to communicate effectively with all levels both internal and external to the organization.</li><li>Strong attention to detail and a proven ability to maintain a consistently high level of accuracy.</li><li>Ability to work with stakeholders to plan and organize work and ensure deadlines are achieved.</li><li>Ability to prepare accurate and detailed correspondence and reports.</li><li>Ability to maintain a high level of confidentiality and integrity.</li><li>Ability to be resourceful, flexible, and dependable.</li><li>Ability to support corporate vision and to integrate corporate values into daily routine.</li><li>Ability to be diplomatic, tactful and use discretion in all situations with all levels of stakeholders and manage matters calmly and effectively in high stress situations.</li></ul> Education/Knowledge:<ul><li>Post-secondary degree or diploma in a relevant field.</li><li>IAAP Certified Administrative Professional an asset.</li><li>Advanced knowledge of administrative procedures and systems.</li><li>Intermediate knowledge of Secure Board Portal Applications is an asset.</li><li>Basic knowledge of Occupational Health and Safety requirements relates to individual, organizational, and operational requirements.</li><li>Intermediate Knowledge of Record Keeping Principles and Fundamentals.</li><li> </li></ul>Experience: <ul><li>8 - 10 years’ supporting a senior executive and experience supporting a Board of Directors.</li></ul>Major (Primary) Responsibilities: Provide Administrative Support to the President &amp; CEO:<ul><li>Compose confidential correspondence and reports - develop, edit, and finalize documents and presentation materials for review, often on short notice.</li><li>Coordinate and organize meetings for the President &amp; CEO with various internal and external stakeholders (e.g. Board of Directors, direct reports, employees, customers, Mayors’ office and Shareholder representatives, industry representatives, etc.) including preparation of agendas and taking minutes.</li><li>Maintain the President &amp; CEO’s calendar and schedule appointments and meetings based on priorities of issues and events and ensure that expense reports are completed and remitted on a timely basis. Book training and seminars and coordinate required travel.</li><li>Collect, organize, prepare, edit, and issue board reporting materials, including prior meeting minutes, CEO report, and supporting material.</li><li>Assist with the planning and execution of Corporate events involving Executive or the Board.</li><li>Maintain departmental files as part of the Corporate Records and Information Retention schedule.</li><li>Respond to external and internal enquiries effectively using tact, diplomacy, and judgment.</li><li>Provide back-up executive assistant support to the senior executive team as needed.</li><li>Perform other duties as assigned.</li><li> </li></ul>Provide Administrative Support to the Board of Directors: <ul><li>Coordinate meetings, prepare detailed and accurate record keeping and transcribe minutes for the Chair of the Board of Directors and Chairs of the Board Committees.</li><li>Prepare confidential minutes, letters, agendas, publish and distribute minutes for board and standing committee meetings.</li><li>Manage and administer the Electronic Board Books platform to ensure timely and accurate uploading of all meeting agenda, minutes, and confidential documents.</li><li>Maintain Corporate Minute Books, Corporate filings, etc.</li><li>Carry out Board of Director orientations for new members as required.</li><li> </li></ul>Budgeting &amp; Payroll <ul><li>Develop and administer the Executive Assistant and Board of Directors budget.</li><li>Set up Board of Directors payroll, complete time sheets and reconcile to budget.</li></ul>Safety: <ul><li>Support Corporate Occupational Health &amp; Safety initiatives by incorporating safe work practices into daily work routine and reporting any unsafe conditions or work practices to supervisor.</li></ul>

Executive Assistant to the President & CEO is no longer accepting applications.