The mission of triOS Education Group through triOS College Business Technology Healthcare and Eastern College is to help students become job-ready graduates. triOS Education Group operates 9 triOS College Business Technology Healthcare campuses across Ontario and 4 Eastern College campuses in Atlantic Canada focusing on providing practical hands-on training in-person, online and hybrid delivery models based on student choice which enables students to be successful in their chosen careers. The program curriculum is extremely comprehensive and is uniquely developed with input from industry leaders to provide the highest quality education and practical hands-on experience enabling a quick career progression for graduates. Canadian-owned and operated, triOS Education Group is proud to be recognized as one of Canada’s Best Managed Companies for fifteen years. triOS has been awarded the Platinum designation for redefining post-secondary education by listening to students and employer needs to deliver effective results. Since 1992, triOS College and Eastern College have prepared over 80,000 job-ready graduates for rewarding careers.

About the RoleWe are looking for a detail-oriented Design Operations Coordinator to support our Operations Manager and design team. This role is central to keeping projects moving smoothly — from tracking furniture and finishes to reconciling invoices and coordinating site updates.The right candidate will be highly organized, comfortable with fast-paced design industry workflows, and able to manage the details that ensure our projects are delivered to realize our designers’ vision.Key ResponsibilitiesProcurement &amp; Vendor Support<ul><li>Support the Operations Manager in entering and tracking all sample, furniture, fixture, and finish orders.</li><li>Assist with vendor follow-ups on order acknowledgements, ship dates, and lead times.</li><li>Help document product deliveries, flag damages/deficiencies, and coordinate returns under Operations Manager guidance.</li><li>Maintain and organize the sample library (fabrics, finishes, vendor binders) to ensure the team has what they need.</li><li>Coordinate local pickups, drop-offs, and courier requests as directed.</li></ul>Finance &amp; Administration<ul><li>Assist the Operations Manager in preparing draft client invoices for design fees and furnishings.</li><li>Support reconciliation of vendor invoices against purchase orders.</li><li>Update project budget trackers with deposits, progress payments, and expenses for review.</li><li>Ensure all purchase orders, invoices, and receipts are accurately documented and filed.</li></ul>Client &amp; Contract Support<ul><li>Assist in preparing intake forms, contracts, and deposit documentation for new clients.</li><li>Draft proposals and client-facing documents for Operations Manager approval.</li><li>Ensure client files are current, organized, and easily accessible to the team.</li></ul>Project Coordination<ul><li>Set up project folders in the drive and project management program.</li><li>Support scheduling by updating project timelines, installation dates, and trade schedules.</li><li>Distribute updated drawings, spec sheets, and finish schedules to trades as directed by the Operations Manager.</li><li>Organize site visit notes, photos, and updates into clear reports for the design team.</li><li>Assist with maintaining order tracking sheets, project binders, and presentation prep.</li><li>Be present (as needed) during installations to assist in install, document issues, track deliveries, and report back to Operations Manager.</li></ul>Operational Support<ul><li>Provide administrative support for team and vendor meetings (agenda prep, notes, follow-up tasks).</li></ul>Studio Operations<ul><li>Monitor and restock&nbsp;office/studio supplies&nbsp;(sample boards, printer paper, packaging supplies).</li><li>Keep the studio&nbsp;tidy and organized&nbsp;— sample library, finishes room, product storage.</li><li>Maintain&nbsp;vendor/contractor contact lists&nbsp;and update as relationships evolve.</li></ul>Qualifications<ul><li>1–3 years of experience in design studio operations, procurement, or admin support.</li><li>Familiarity with interior design vendors, furnishings, and finishes is an asset.</li><li>Strong organizational and spreadsheet skills, with the ability to track multiple projects.</li><li>Excellent communication, follow-up, and documentation skills.</li></ul>Soft Skills<ul><li>Thrives in a support role; comfortable assisting and backing up leadership.</li><li>Detail-oriented, ensuring nothing slips through the cracks.</li><li>Flexible, resourceful, and solution-oriented in a fast-paced creative environment.</li></ul>Why Join East Design House?✨ Be part of a creative, collaborative, and supportive team✨ Work on stunning, high-end residential projects✨ Enjoy a dynamic role with room to grow✨ Competitive hourly pay + mileage compensation✨ A chance to prove yourself and grow within the companyJob Type: Full-timePay: From $52,000.00 per yearBenefits:<ul><li>Extended health care</li></ul>Experience:<ul><li>administrative: 2 years (required)</li></ul>Licence/Certification:<ul><li>Driving Licence and Vehicle (required)</li></ul>Location:<ul><li>Toronto, ON M4M 3G3 (preferred)</li></ul>

Design Operations Assistant is no longer accepting applications.