<p>The mission of triOS Education Group through triOS College Business Technology Healthcare and Eastern College is to help students become job-ready graduates. triOS Education Group operates 9 triOS College Business Technology Healthcare campuses across Ontario and 4 Eastern College campuses in Atlantic Canada focusing on providing practical hands-on training in-person, online and hybrid delivery models based on student choice which enables students to be successful in their chosen careers. The program curriculum is extremely comprehensive and is uniquely developed with input from industry leaders to provide the highest quality education and practical hands-on experience enabling a quick career progression for graduates.</p><p><br></p><p>Canadian-owned and operated, triOS Education Group is proud to be recognized as one of Canada’s Best Managed Companies for fifteen years. triOS has been awarded the Platinum designation for redefining post-secondary education by listening to students and employer needs to deliver effective results. Since 1992, triOS College and Eastern College have prepared over 80,000 job-ready graduates for rewarding careers.</p>

<h3><strong>Job Details:&nbsp;&nbsp;&nbsp;</strong></h3><h3><strong>Temporary, Full Time (CUPE 1329T)</strong></h3><h3><br></h3><h3><strong>Duration:&nbsp;Indefinite contract</strong></h3><h3><br></h3><h3><strong>Temporary Vacancy Reason:&nbsp;Leave of Absence&nbsp;</strong></h3><h3><strong>Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.</strong></h3><h3><br></h3><h3><strong>Posting Status:&nbsp;</strong></h3><h3><strong>Open to all current Town of Oakville employees and external applicants.</strong></h3><h3><br></h3><h3><strong>Closing Date:</strong></h3><h3><strong>Applications for this position must be received at oakville.ca by no later than 11:59 pm on&nbsp;November 3, 2025.</strong></h3><h3><strong>&nbsp;</strong></h3><h3><strong>We offer:</strong></h3><h3><strong>&nbsp;&nbsp;&nbsp;&nbsp;A hybrid work schedule</strong></h3><h3><strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A defined benefit pension plan (OMERS)</strong></h3><h3><strong>&nbsp;&nbsp;&nbsp;A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things</strong></h3><p>&nbsp;</p><p>This position reports to the Manager, Records and Information Services.</p><p><strong><u>Job Responsibilities:</u></strong></p><ul><li>Assists and informs the general public, elected representatives, other governments and businesses, other Town departments, rate payer groups and local organizations, in person, by telephone, mail, fax, and e-mail in researching and resolving inquiries and service requirements relating to the Clerks department including Council resolutions, by-laws, committees, legislative requirements, elections, and Freedom of Information requests;</li><li>Supplying accurate information regarding corporate records, lottery licensing, Council resolutions, by-laws, committees, elections, vital statistics, marriage licenses, civil marriage services, death registrations, etc.;</li><li>Processing and issuing marriage licenses according to the Marriage Act;</li><li>Performs Civil Marriage Ceremonies in accordance with the Marriage Act under delegated authority;</li><li>Processing death registrations and issuing burial permits according to the Vital Statistics Act;</li><li>Maintaining vital statistics registers;</li><li>Liaises with the Office of the Registrar General;</li><li>Verifies customer identification, receives payment for, and administers affidavits as a Commissioner for taking Affidavits under delegated authority;</li><li>Provision of&nbsp;after-hours and holiday service for burial permits as required;</li><li>Provision of after-hours Civil Marriage Services;</li><li>Daily cash transactions using POS system; running daily and monthly reports;</li><li>Producing Funeral Home billing;</li><li>Providing administrative support to the department;</li><li>Tracking, recording and distributing all incoming mail; Council Information and Planning Portal;</li><li>As needed, the&nbsp;Clerk's Information Administrator&nbsp;may also provide back-up support to other positions in the department which may include: retrieving inactive records from storage and ordering supplies;&nbsp;processing requests for Liquor License Clearances and Special Occasion Permits; and</li><li>Performing other duties as assigned.</li></ul><p><br></p><p><strong><u>Qualifications:</u></strong></p><ul><li>Completion of a 2-year college diploma in Office Administration or comparable field.&nbsp;</li><li>Minimum of 1 to 3 years of experience preferably in a municipal setting and knowledge of relevant legislation, procedures and government structure.&nbsp;</li><li>Previous experience in a customer service environment.</li><li>Preference will be given to candidates with strong interpersonal skills combined with the ability to effectively deal with sensitive and confidential information.</li><li>Experience working with computers including MSOffice (Word, Excel, Outlook, SharePoint) as well as Amanda and Point of Sale System.</li><li>Strong organizational, attention to detail and time management skills combined with the ability to work and multi-task in a fast-paced environment.&nbsp;</li><li>Individual must be a self-starter.</li></ul><p><strong>&nbsp;</strong></p>

Clerk’s Information Administrator is no longer accepting applications.