The mission of triOS Education Group through triOS College Business Technology Healthcare and Eastern College is to help students become job-ready graduates. triOS Education Group operates 9 triOS College Business Technology Healthcare campuses across Ontario and 4 Eastern College campuses in Atlantic Canada focusing on providing practical hands-on training in-person, online and hybrid delivery models based on student choice which enables students to be successful in their chosen careers. The program curriculum is extremely comprehensive and is uniquely developed with input from industry leaders to provide the highest quality education and practical hands-on experience enabling a quick career progression for graduates. Canadian-owned and operated, triOS Education Group is proud to be recognized as one of Canada’s Best Managed Companies for fifteen years. triOS has been awarded the Platinum designation for redefining post-secondary education by listening to students and employer needs to deliver effective results. Since 1992, triOS College and Eastern College have prepared over 80,000 job-ready graduates for rewarding careers.

<h2>Full job description</h2>Department of Culture &amp; Arts and the Department of Heritage &amp; Spiritual Care&nbsp;has an opportunity for a Administrative Support Secretary TEMPORARY PART TIME, DAYS <h2>Position Type:&nbsp;Temporary Part-time</h2>Length:&nbsp;12 monthsShift Type:&nbsp;Day, no weekends (subject to change)<h2>Hourly Pay Rate:&nbsp;$31.60 -$33.50</h2><h2>Bi-Weekly Hours:&nbsp;42 Hours</h2><h2>Posting Number:&nbsp;9623</h2>Union:&nbsp;Non-Union <h2>Date Posted:&nbsp;February 12, 2026</h2><h2>Internal Closing Date:&nbsp;February 20, 2026</h2> The Department of Culture &amp; Arts and the Department of Heritage &amp; Spiritual Care advance Baycrest’s holistic vision of health and well-being by delivering arts, cultural, heritage, and spiritual care programs and services that enrich the lives of older adults across the campus. Grounded in Baycrest’s Jewish heritage, we also uphold an inclusive community of care—respecting and responding to the diverse cultural, spiritual, and religious needs of all residents, patients, clients, families, staff, and volunteers. Together, the departments oversee Music and Art Therapies, spiritual care, the Morris &amp; Sally Justein Heritage Museum, an art collection, the Creative Arts Studio, cultural programming, Jewish heritage services, ceremonies, and activities, along with support for Holocaust survivors. We are seeking a highly organized, experienced Administrative Secretary to support both departments with administrative activities. This is a role that enables the smooth planning and delivery of a wide range of programs and services. The position requires strong organizational skills, excellent interpersonal judgment, and the ability to work collaboratively with multiple Baycrest teams and external partners while managing competing priorities with professionalism and discretion. Responsibilities include but are not limited to: <ul><li>Provide administrative and secretarial support to leaders and staff across Culture &amp; Arts and Heritage &amp; Spiritual Care.</li><li>Draft, edit, format, and distribute confidential correspondence, reports, presentations, contracts, and other documents.</li><li>Manage calendars and scheduling, including meetings, concerts, and vacation tracking.</li><li>Provide reception coverage: respond to phone/email inquiries and triage requests.</li><li>Maintain electronic filing systems; track documents/spreadsheets and support record retrieval.</li><li>Support finance/operations: purchase requisitions, expense tracking/reconciliations, and invoice processing.</li><li>Support payroll administration, including ensuring that timesheets are submitted accurately and on time.</li><li>Order and manage office and program supplies and support day-to-day office operations.</li></ul> Qualifications include but are not limited to: <ul><li>Post-graduate education specifically in Administrative Studies or a related field or equivalent</li><li>Excellent interpersonal, organizational, and communication skills</li><li>Experience providing excellent administrative support in a complex, fast-paced setting</li><li>Proficient computer skills, including Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and virtual meeting tools</li><li>Strong collaborative, analytical and problem-solving skills</li><li>Ability to handle sensitive and confidential information with professionalism and discretion</li><li>Experience supporting program logistics (e.g., scheduling, vendor coordination, and room bookings)</li><li>Calendar management skills, including coordinating meetings across multiple internal teams and external partners</li><li>Strong customer-service orientation and comfort interacting with various stakeholders</li><li>Ability to take initiative, anticipate needs, be flexible and adaptable, as well as follow through reliably on multiple concurrent tasks</li><li>Experience supporting procurement processes, including purchase orders, invoice tracking, and expense reconciliation</li></ul> Why BaycrestBaycrest puts people first, offering rewards and programs to support your health, well-being, and growth.&nbsp;(Eligibility varies by role and employment status.) <ul><li>Competitive pay</li><li>Extended health and dental coverage</li><li>Defined-benefit pension plan (HOOPP)</li><li>Paid vacation and statutory holidays</li><li>Maternity and parental leave top-up programs</li><li>Employee and family assistance program (EFAP)</li><li>On-site fitness facilities</li><li>Employee discount program</li><li>Tuition reimbursement</li></ul>

Administrative Support Secretary is no longer accepting applications.