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<h2>Administrative Specialist and Bookkeeper</h2><h2>- job post</h2>MDP CareersHalifax, NS MDP CareersHalifax, NS <h2>Job details</h2> <h3>Shift and schedule</h3><ul><li>Monday to Friday</li></ul> <h2>Location</h2> Halifax, NS <h2>Full job description</h2><h1>UCCL Group</h1>Position availableThe UCCL Group is in search of an Administrative Specialist and Bookkeeperwho will be responsible for a variety of administrative and financial tasks to ensure office efficiency. General responsibilities<ul><li>Administrative duties:&nbsp;Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.</li><li>Office organization:&nbsp;Maintain office supplies and files, both physical and digital. Manage the office environment to ensure efficient operations.</li><li>Support for leadership:&nbsp;Assist management and other team members with various administrative and financial tasks.</li></ul>Key bookkeeping duties<ul><li>Record financial transactions:&nbsp;Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and QuickBooks.</li><li>Manage accounts payable and receivable:&nbsp;Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.</li><li>Reconcile accounts:&nbsp;Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.</li><li>Process payroll:&nbsp;Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.</li><li>Assist with financial reporting:&nbsp;Prepare financial reports, such as income statements and balance sheets, for management review.</li><li>Prepare for tax filings:&nbsp;Compile financial data and complete tax remittance forms for government agencies.</li></ul><h1>Essential qualifications and skills</h1><ul><li>Experience:&nbsp;Proven experience in a similar bookkeeping, accounting, or administrative role.</li><li>Software proficiency:&nbsp;Proven experience with Sage 50 and QuickBooks, Microsoft Office, Canva and WordPress (or like CMS).</li><li>Strong organizational skills:&nbsp;Meticulous attention to detail and the ability to manage and prioritize multiple tasks.</li><li>Communication:&nbsp;Excellent written and verbal communication skills for interacting with clients, vendors, and team members.</li><li>Reliability and integrity:&nbsp;A high degree of integrity and discretion when handling confidential financial information.</li><li>Adaptability:&nbsp;A positive attitude and willingness to learn new processes and take on new responsibilities.</li></ul>Start date<ul><li>Immediately</li></ul>Schedule<ul><li>12PM – 8PM, Monday through Friday</li></ul>Remuneration<ul><li>Competitive rate, group insurance coverage.</li></ul> How to apply<ul><li>E-mail cover letter and resume to the attention of Karen Benteau (Administrative Director) to karen@ufcp.ca</li></ul> Deadline for application<ul><li>January 18, 2026</li></ul>&amp;nbsp;

Administrative Specialists and Bookkeeper is no longer accepting applications.